There are fewer than 48 hours now until the start of GiveCamp, and with my first run to BJ’s Wholesale Club behind me, I officially declare us in the home stretch! Unless I’ve forgotten something incredibly vital, this will be the last mass e-mail before we convene on Friday evening.
Please do read (or file away and read) this in its entirety before you make the trek to the event; and, if you find you can’t make it after all, please let us know with a quick e-mail to firstname.lastname@example.org.
In no particular order, some items to be aware of:
1. We’ll start registration at 5:30 p.m. That doesn’t mean you need to be there at 5:30 p.m. sharp. There’s typically a bit of congestion both with the arrival of our campers and the conclusion of other events in the space. Food should arrive about 6 p.m., and we’ll get ‘officially’ started around 7.
2. Remember there is free parking in the building (1 Memorial Drive) and ‘free’ starts at 4 p.m. on Friday evening. The closest public transportation stop is the Red Line Kendall/MIT station about 2 blocks away.
3a. If you’re coming in early and would like to lend a hand setting up, there will be host of random tasks to do beginning at 11 a.m. If you do plan to, just drop me a quick note with a rough estimate of when you’ll be around (email@example.com).
3b. If you’re coming in early and would rather take in a few sites in the area, please do so! If you have gear you’d like to drop off, you can bring it to the 1st floor of 1 Memorial Drive and then explore.
4. There are shower facilities on site for those of you staying overnight (or those of you who just like to feel clean and fresh :)). There is NO TOWEL SERVICE, so bring your own or prepare to drip/spin dry.
5. Repeat campers know we have some fairly nice raffle prizes at the end of the event. This year will be no different; however, while everyone attending will get one ticket, we will be SELLING additional tickets (at $1 per ticket) with 100% of the proceeds going to your choice of The One Fund or MIT’s Sean A. Collier Memorial Fund.
6. Flexibility is key! While Kelley and I try our best to accomodate everyone’s strengths and preferences for the weekend from projects they want to work on, to people they want to work with, to food allergies, we’ve yet to do it perfectly, so do ask that you go with the flow and we’ll make every attempt to address things that come up.
7. If you have ANY questions between now and the event, please send a note to firstname.lastname@example.org and I’ll answer as soon as possible. I will be out and about for the next two days with last minute details, so if it’s really urgent, give me a call on my cell (ed: redacted phone number so Jim doesn’t get spammed mercilessly; check the email you got).
You’re going have a blast and make an incredible impact for some amazing organization this weekend! The best thing you can do to prepare is get some rest – because that ain’t gonna happen after 5:30 on Friday 🙂
Safe travels to those from both far and near!
Jim O’Neil (and Kelley Muir)
New England GiveCamp co-chairs